2024-2025 Catalog 
    
    May 19, 2024  
2024-2025 Catalog

Obligations - Hold on Student Records


Obligations to the College usually prevent a student from registering for courses, receiving their degree, diploma, or certificate (if graduating), and/or receiving a copy of grades or transcripts (VCCS Policy Manual, Sec. 4.3.2.2.). The Business Office currently enters the appropriate obligation code for returned checks and other student debt to the College.

Statement are sent to the students from the Business Office. Student debts to clubs are not treated as obligations to the College.

The personnel in the Business Office shall be responsible for follow-up contact with the student if the obligation is still owed one month after the initial notification to the student concerning the obligation. Correspondence concerning any follow-up contact should be forwarded to the Business Office, for inclusion with records.Set-Off Debt Collection

The Business Office forwards a listing of persons with obligations to the College to the State Tax System Office for collection through the STARS System set-off debt collection process which captures any tax refunds or lottery winnings for persons who owe debts to state institutions.